job application letter task 1

IELTS Writing Task 1- Job application letter

The good thing about this task is that you might be more familiar with it than some of its counterparts (like a complaint letter, or letter of advice), but we still need to go through how we write it for the IELTS exam.

What you will gain by reading this post:

• A clear understanding of what the task is
• How to find out what the purpose is

Task specific language

Structure checklist, writing samples, what is the job application letter task.

Task 1 for the General paper requires you to produce a formal letter. One of these letter types is to write a job application letter. As usual, the word count is a minimum of 150. You can go over but be careful not to do so excessively. It’s useful to find a balance. Somewhat over may suggest your comfortability and fluency with English, but too far over may suggest a lack of focus to the task. As the task is to write a letter, apply the standard rules of letter writing. With all IELTS tasks, if they give you bullet points, they are instructing you to include these as part of your response.

The job application can vary between formal and semi-formal as seen below:

• You are applying within the company you currently work at (formal)
• You are applying because you met someone on the off chance (semi-formal)
• You are responding to an advertisement (formal)

As you can see, the difference depends on the scenario given where your tone may differ slightly.

How do I find out the purpose of the letter?

Purpose is so important. If you mistake the purpose, your whole letter is off-key and not relevant to the task, which means an undesirable score. And we don’t want that!

So how can we help ourselves in understanding the purpose? Let’s try applying these methods below.

Achieving task purpose:

• Take a minute to evaluate the question
• Underline/highlight specific parts of the question to help focus on its key areas
• Establish whether you are writing to someone you know or not
• Make notes on your narrative; how will you create a ‘story’ that matches the job

Of course the task is fictional, and is purely a writing task to see how well you can write a letter of application. Whilst there is an element of creativity, it is much more about the skill of letter writing in the context of a job application.

Let’s use an example to go through purpose:

You have seen an advert in a local magazine for a job working at a catering company during the summer season.

The purpose of this letter is to appeal to the catering company with your relevant skills. As it is seasonal work, we can assume that they are not looking for permanent staff. This can be addressed in your letter. It was sourced from a local magazine so you will be writing to presumably the owner of the company. Your position as the sender of the letter, is to convince them you are right for the job.

• I would like to apply for the position of…
• I am writing in regards to the advert…
• I am writing to express an interest in the role of…
• I have a background in…
• My professional experience involves/includes…
• At present, I am…
• I am currently…
• As you can see from my CV…
• For the past ‘X’ years, I have worked as a…
• I consider myself to be…
• I feel that my experience…
• I consider myself a…
• Some of my strongest skills are…
• First line - Dear Sir/Madam
• First paragraph - Introduction/position- introduce yourself and mention the position you are applying to
• Second paragraph - Skills & experience- how do your skills and experience match the role?
• Third paragraph - Motivation- why are you interested in the role, opportunity to mention references
• Last line - formal ending and sign off

This structure has some flexibility. If you wanted to merge for example your motivation and experience together, and use skills as another separate paragraph, this would be ok. The most important thing is to address the bullet points given and write it in the letter format.

All job applications would ask you to speak about your skills and experience, and why you are applying for the job. So we would call this ‘a given’, in that it is expected.

You decide to apply for the job.

Write a letter to the director of the company. In your letter:

• Introduce yourself
• Explain what experience and special skills you have
• Explain why you are interested in the job

Dear Sir/Madam,

My name is Rachel Cuff and I am a postgraduate student in Events Management from the University of Bristol. I came across your advertisement in N8 Communicator and would like to put myself forward for your summer season vacancy.

I have just completed the first year of my professional career, where I have specialised in the catering industry. I am an employee at Eden Caterers as a Catering Manager assistant. In my spare time, I work at numerous weekend events such as; Southbank Food Festival, Savour Festival and Vegan London.

During my time with Eden Caters I have helped to host numerous events, both for commercial, corporate and private events. During my first three months, I was appointed as waiting staff and bar staff. Soon after this, I was promoted to the role of Assistant Catering Manager.

I have experience in on-the-ground work, where I am accustomed to working with a team in a fast-paced environment. I also have experience in a managerial position where I have helped on a more operational level to oversee a company. With my extensive understanding of events from my recent studies, and my array of professional experience, I believe that I would be an ideal candidate for your summer season. I would like to help you create fantastic events and increase your success in the busy summer season.

I hope to hear from you soon.

Yours sincerely,

Rachel Cuff.

During a recent train journey , you sat next to a businesswoman who owns a chain of hotels . You talked to her and she suggested that you should contact her about a possible job opening in one of her hotels.

Write a letter to this businesswoman. In your letter:

• Remind her when and where you met
• Tell her what kind of job you are interested in
• say why you think you would be suitable for the job

Dear Mrs Rhodes,

My name is Lisa and we met last week on the train from Manchester to London, on a late Sunday afternoon. Our seats were next to one another and we spoke for much of the journey back. You kindly offered me your business card when we were exchanging goodbye’s at London King’s Cross. I hope you will remember who I am, as you suggested contacting you regarding a job opening in one of your hotels. I am writing to you today to express my interest in this position.

Whilst we were talking, you mentioned your chain of hotels and your current expansion in opening a boutique hotel. You spoke about the new hotel that is due to open to the public within the next six months, where you are looking for a hotel manager. As I told you during our journey, I have eight years of experience in the hotel sector, four of which are in a managerial role. If you remember, my most recent position was overseas in France, managing a small boutique hotel. I am particularly interested in the boutique hotel model and am very interested in helping you develop your new hotel.

I am a suitable person for this position because I have developed my experience in management, branding and growth. I believe my skills and experience can help you develop your upcoming hotel, where we can set up a clear plan on how you want to further strategise your business. I would like to discuss this with you further face-to-face, and I am available anytime next week if you would like to speak.

You can call me through my contact information to set a date. I look forward to hearing from you.

Thank you very much.

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Letter#9 | Applying for a job

General Training Writing Task 1  should be written in the style appropriate to the task: if it is a letter to a friend, it should be written in a friendly, informal style; if it is a letter to a company or institution, it should be written in a formal style.

The following are the basic features of formal style:

• All verbs forms must be written in full: do not write contractions such as  can’t, don’t,  etc.
• Do not use abbreviations such as  info  for  information  or  ads  for  advertisements .
• Avoid using the active voice and the first person singular; in a formal letter you should write: ‘A copy of the receipt will be forwarded to you as soon as possible’ instead of ‘I will send you a copy of the receipt ASAP.’
• Avoid using informal intensifiers such as  really, so, absolutely ; use  extremely, highly, entirely, fully  instead.
• Avoid using phrasal verbs which tend to be used in informal writing and conversation; for example, use  seek a job  instead of  look for a job ; most phrasal verbs are idiomatic in nature, that is, their meaning cannot usually be inferred from their individual parts.
• Avoid using informal discourse markers and link words such as  besides  or  by the way  and use  incidentally  instead.
• Do not use set phrases and idioms, for example, ‘I am not going to pay you a penny’ instead of ‘Your fee will not be paid.’
• Avoid ellipsis (leaving out words), for example, leaving out the subject  I  in ‘Hope to hear from you soon.’

You should spend about 20 minutes on this task.

You have seen an advertisement for a community college that needs teachers for night classes.

Write a letter to the community college. In your letter:

• say which advertisement you are answering
• describe which course(s) you want to teach, and what it/they would be about
• explain why you would be a suitable teacher

Write at least 150 words.

Model answer.

I am writing to City Evening College in reference to an advertisement I saw in The Vancouver Sun on May 14th for language teachers at your college.

I am interested in teaching Korean and Korean Cookery. I have seen that your guide for last term does not include these courses, but I understand there are now large numbers of second and third-generation Koreans living in this part of the city who may be keen to learn more about their language and culture.

I have a Bachelor of Science degree and a teaching diploma. I hold special qualifications in language teaching and cookery. I was a science teacher in Korea, but moved to San Francisco in 2010. There, I taught Korean for Beginners and Korean Cookery at two community colleges. The language course assumed students had no prior knowledge of Korean. It gave them simple everyday language, as well as recognition of the alphabet. The cookery course focused on easy meal preparation and the art of pickling, or  kim chi .

In Vancouver, I could teach the same courses as previously, or we could devise new ones, depending on what the college considered its market to be.

I look forward to hearing from you.

Yours faithfully,

Kim Stevenson

(206 words)

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Apply to a job Letter

Ielts 'apply to a job' type letter:, sample 'job applications' with answers:, a restaurant has advertised in a newspaper that a waiter/waitress is required for evening work. it has also mentioned that the prospective candidate should have some experience., you are looking for a part-time job at a football club. write a letter to the manager of the football club., you are looking for a full-time job, and recently you saw a job opening in an advertisement. write a letter to the company., you have seen an advertisement for a 'weekend work' in a hotel in the town where you are staying. you have worked in a hotel before and think that the job would be suitable for you. now you want to apply for the job., you have seen an advertisement in an english newspaper for a job working in the city museum shop during the holidays. you have decided to apply for the job., you have seen an advertisement in this week’s magazine that invites suitable candidates to apply for the sales manager position in a company., you are looking for a part-time job. write a letter to an employment agency., you have seen an advertisement in an australian magazine for someone to live with a family for six months and look after their six-year-old child., you have seen an advertisement for a community college that needs teachers for night classes. write a letter to the community college., you work as a part-time employee in a company. the company has recently posted an advertisement seeking a person for a full-time position. you want to apply for this full-time job..

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IELTS General Writing Task 1: Letter samples, phrases and tips.

Home  »  IELTS General Task 1 » IELTS General Writing Task 1: Letter samples, phrases and tips.

The  general writing task 1 exam evaluates the test taker’s writing skills in responding to a complaint, requesting information or explaining a certain situation in a letter.

You should spend no more than 20 minutes on this section and you should write at least 150 words. IELTS Task 1 forms 33% of your total writing mark.

IELTS training writing task 1

IELTS general writing task 1 sample letters to make a complaint

General writing task 1 sample letters to make an application

IELTS general writing task 1 sample letters to invite

Sample letters to advise

IELTS sample letters to apologise

Sample letters to make a request

General task 1 informal letter samples

Task 1 sample letter to inform

Latest 2018- March 2020 general task 1 questions

VIDEO: IELTS Band 9 Sample General Task 1 and Vocabulary

IELTS writing sample task 1 letters ebook

More IELTS Writing Task 1 Tutorials

Frequently Asked Questions

Audio tutorial: general task 1 samples and answers

IELTS Letter Writing General Task 1 – training and overview

Letter writing in English consists of standard phrases and structures, most of which are outlined below in this tutorial.

Also, you can use the question as a ready-made plan to follow for your writing, you can write a few sentences for each bullet point in the question, and you have a well-structured answer covering the task response requirement.

Below we have a large list of questions, IELTS letter samples and phrases to help you with your online IELTS preparation . For more help with IELTS writing, take a look at our range of  writing tasks .

IELTS Writing General Task 1: Sample letters to make a complaint

• Example Letter: A formal complaint You have eaten at a restaurant and it was such a terrible experience that you have decided to inform the manager by letter of what happened and that you want your money back. Things to include: – Facts. You need to be concise but explain what happened. – Polite. No one responds to insults. – Outline what you wish from this. What do you want to happen? – Firmness. You want to be taken seriously.
• Example Letter: Your next-door neighbour owns a small dog that barks throughout the day and the night. Write a letter to your neighbour requesting that something be done about the dog. Include in your letter: – Your reason for writing – What you would like to happen – A nice, respectful style
• Example Letter: You ordered an item from an online store and it has arrived damaged. Write a letter to the retailer to complain. In the letter: – Explain why you are unhappy – Request a refund – Make arrangements to return the damaged item
• Example Letter: Your internet connection has been slow and intermittent. Write a letter to your internet service provider to complain. In the letter: – Describe the problem and why you are unhappy – Arrange for an engineer to visit your home – Request a reduction in your bill
• A reporter complained about a new TV program that you like. Write a letter to the newspaper editor. – Describe your point of view. – Say what you like about the show and why. – Ask the newspaper to take some action.

Useful general Task 1 Phrases to make a complaint

Ielts letter samples for task 1: to make an application.

• IELTS writing sample: A job application Cover letter You are applying for a job. As well as attaching a CV, you need to write a cover letter explaining your reasons for choosing this particular job at this particular company, and why you would be a good hire. Things to include are: – Possible qualifications or reasons for you to be hired – Your energy and enthusiasm for the job – Your past experience in a similar position.
• IELTS writing sample: The school library is seeking applicants for a job over summer break. Write a letter to the library’s manager, in your letter include: – A brief introduction of yourself – Your experience and relevant skills – Why you want the job
• You would like to join the local orchestra Write a letter of application to the orchestra. In the letter: – Introduce yourself and your instrument of choice – Explain how your credentials make you a good candidate – Express your enthusiasm for music
• IELTS writing sample: Your children go to a local school that requires volunteers to accompany school science trips. Write a letter to the school to apply to be a volunteer. In the letter: – Introduce yourself and give details of your children who attend the school – Explain why you are interested in the position – Talk about any relevant experience that you have with children

IELTS Task 1 formal vocabulary to make an application

Ielts general letter writing samples: how to write an invitation.

General writing task 1 sample: Your friends recently moved to a new city. You will also be moving to the same city. Write a letter to your friends and include: – Ask where to find a place to live – Tell them what type of place you’re looking for – Share some fun things you would like to do when you get there

IELTS general writing task 1 sample: You will be graduating from university and would like to invite your family to the ceremony. Write a letter of invitation to your parents. In the letter: – Explain that you have completed your studies – Give details of the event, including time, date and dress code – Let them know how many tickets they have and who they are for

IELTS general writing task 1 sample: You have won a holiday to Hawaii with one extra ticket. Write a letter to someone to invite them along with you. In the letter: – Explain what has happened and that you would like them to come – Give details of when the trip will take place – Inform the person of the things they will need for the trip

IELTS Writing Task 1 Vocabulary to invite or reply to an invite

Ielts general letter writing samples: answers to advise.

• Writing task 1 sample letter: Write a letter to your favourite restaurant. Include the following: · Your reason for writing · What you like about the restaurant · Suggestions for improvement
• Writing task 1 sample letter : Write a letter to the newspaper editor about an experience you had at a restaurant. The experience can be good or bad. Describe your experience in detail and state whether or not you recommend others to visit the restaurant.
• Writing task 1 sample letter : A friend is considering buying a house nearby, but you have decided to leave the area due to a rise in crime. Write a letter to your friend advising them not to move into the neighbourhood. In your letter: – Recommend that your friend not go ahead with the purchase – Give the reasons behind your decision to leave – Suggest possible alternative areas that you know

IELTS Writing Task 1 Vocabulary to advise

Ielts sample letters / answers to apologise.

• Writing task 1 sample letter to apologise: IELTS sample: A formal apology and explanation You have received a letter from your university of Albion demanding a reason for your absence from an exam. You were ill that day but failed to submit the evidence. Write a letter to the Examinations Committee explaining your situation. You should include: – Apologies for the situation – Identification for yourself (Name, student number, case number) – An explanation of what had happened and any possible evidence you may have – Possible resolutions to consider.
• Writing task 1 sample  Letter to apologise: You agreed to take a particular job over the summer, but due to unforeseen circumstances, you can no longer take the position. Write a letter including: – Explaining your situation – An apology – Express that you would be interested in the position next summer
• Writing task 1 sample letter to apologise: You recently applied for two separate jobs. Both have chosen to hire you, but you must write a letter to one of them explaining why you are unable to take the position. Include in your letter: – An apology – An explanation of your situation
• Writing task 1 sample letter to apologise: You have not seen a close friend for a very long time. You also still have a few of your friend’s belongings that were left at your house the last time she visited. In your letter include: – Why you are writing – What you’ve been doing since you last spoke together – Apologize for still having the items and ask how you can return them

General letter writing task 1 GT vocabulary to apologise

Writing task 1 sample letters: answers to make a request.

• IELTS writing task 1 sample: A new neighbour has moved in next door and has taken your main rubbish bin. Write a letter to your new neighbour requesting that they return the item. In the letter: – Explain that new bins must be sourced from the local council – Request that the person returns your bin immediately – Inform the person of what further actions you will take should they not return your bin
• IELTS writing task 1 sample: You would like to work in a different city to be closer to your family. Write a letter to your employer to request a transfer to another office. In the letter: – Explain why you would like to move – Request that your employer place you in a specific city – Request that it be completed by a certain date
• IELTS writing task 1 sample:: You live near a record shop that sells music, movies, and books. Write a letter to the shop asking if they have a few different items =you are looking for. – Ask what the prices are and if they can be orders – Ask when they would arrive and if you can have them held in advance.
• IELTS writing task 1 sample: You recently used a taxi and left some important documents there. Write a letter to the taxi manager and say: – Describe what you left and where it happened. – Why are these papers important? – What would you like the manager to do about it?

IELTS General Writing Task 1 Vocabulary to make a request

General task 1 informal letter samples and answers.

• IELTS informal letter sample : Your sibling has sent you a letter asking for an update on your life. Write a letter to your sibling. In your letter: – Describe what you did for your last birthday – Ask for photos of your sibling’s last holiday – Talk about something you are looking forward to
• IELTS informal letter sample: Your best friend is moving back to your city after being o verseas for five years. Write a letter to convince your friend to move in with you. In the letter: – Explain how much you have missed your friend – Describe how you feel about your friend’s return – Give reasons that you and your friend should share a home
• IELTS informal letter sample: Write a letter to a pen pal. This can be your first letter or a letter you’re writing after knowing your pen pal for a long time. Include details you would normally include when writing to a pen pal in this situation.

IELTS General Writing Task 1 Vocabulary for informal letters

General writing task 1 sample answer to inform.

A letter to inform is used whenever the sender (you) would like to inform the receiver of some information. The information you wish to convey could be related to just about anything. Below is a list of topics or concepts your letter may cover:

• Inform about a death/ engagement/ wedding/ special life event
• Inform about an acceptance or rejection of application
• Inform about the receipt of a document or package
• Inform about a current event

The purpose of an “inform” letter is to make sure that whatever important news the receiver has to get is clear and articulate. You want to ensure that your letter has a structure. This would include your introduction, your body and ultimately your conclusion.

The introduction- here you want to set up the conversation of the letter. This can include a greeting, an enquiry about how the receiver is doing and then depending on how well you know the receiver a brief introduction of who you are.

Example: Letter to inform about an upcoming wedding

Sample introduction:

This is Jill, we met at the art exhibition last year. I hope this email finds you well.

The body – Once the introduction is complete you need to write the reason for your “inform letter”.

Sample Body:

Jack and I engaged! I would love it so very much if you could make it to our wedding. You played a  huge role in us getting together and it only makes sense that you are part of the big day.

The conclusion – this section is where you close your letter. You can make any final requests or list any final requirements

Sample conclusion:

By the way , I lost all my contacts as my phone was stolen. This is my new number 123 456 789. I look forward to hearing back from you.

Your friend, Jill

For more help with your IELTS preparation , take a look at our tutorials:

• How to Plan and Write IELTS Task 1 Informal Letters In 20 Minutes
• IELTS Sample Letters – Band 9
• IELTS task 2
• IELTS academic task 1
• IELTS general task 1 recent questions
• IELTS sample general task 1 letter
• Take a look a the most recent IELTS general task 1 questions
• All you need to know about the IELTS writing exam

Another component for your IELTS writing success is lexical resource, here is an in-depth tutorial  to help you boost your essays.

To contact Ben and the team you can send an email after signing up .

Take a look at our free IELTS sample task 1 GT letters ebook(PDF)

Frequently asked questions (faqs), how can i practice ielts letter writing.

First, look at examples. Then make a list of different types of letters (informal and formal) with appropriate vocabulary for each one. Try to memorize fixed expressions such as, I would really appreciate your help with this.

Is there letter writing in IELTS academic?

No, letter writing (often an email) is only in the IELTS General exam so no need to practice that if you are doing IELTS Academic. In IELTS General, it takes the place of the diagram, map or process in task 1.

What is a formal letter in IELTS?

This is a letter in which you might make a complaint or write an application (for a job or college place). You could also be giving advice, making a request or apologizing for something.

How can I get an 8 in IELTS writing general?

You’ll need to make sure your letter and essay answers are formal, fully address the task and contain hardly any grammar or word choice errors. There’s more information about getting band 8 here.

How do you write a general writing Task 1?

Make sure you practice different letter types – informal and formal and be clear about the purpose of your letter (an apology, responding to an invitation, asking for information). Use the correct phrases and set your letter out following a model.

How do I get my IELTS writing checked online?

If you are serious about improving,  IELTS writing essay correction  can give you feedback on your essays in 24h, getting your work corrected will help you identify errors (grammatical range and accuracy) and improve much faster. Raza jumped from 6.5 to 7.5 using this exact course

How long will this online course take?

If you have your IELTS test coming up soon, you can get complete everything, including the 9 essay corrections (both Task 1 & Task 2) included, within 10 days. However, we advise most students to allow a month so that they can properly review their IELTS essay corrections so as to get the most from them.

What is the success rate of the IELTS online course?

We have helped lots of students from around the world achieve their desired IELTS scores. Read our success stories here .

Your IELTS success story starts with the right tools, online converter helps to convert documents into various form. Try now!

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IELTS General Writing Task 1: Job application letter

Model answer for general writing task 1 ielts, a letter to your boss about a job application..

As mentioned before in my previous posts about IELTS general writing task 1, there are 2 styles for letters. Formal and Informal. Click here to see the differences between IELTS academic task 1 and the General Test. In this lesson, I will look at a letter applying for a job. The style here will be formal because it is a letter to a company.

When you are given a task question there are 3 points to cover. These points will be written about in the body paragraphs. At the start of the letter you should give a reason for why you are writing. This is usually one sentence.

You need to analyse the task question first to make sure you are writing the right kind of letter and covering the key points. If you do not clearly cover all 3 bullet points you could lose a Band score in Task response. I advise about 4 minutes planning your ideas here. You have only 20 minutes to write the letter.

At the end of the letter, especially in formal writing, you should have a sentence such as :

‘I look forward to hearing from you again soon’

I look forward to your reply’ … (or something similar).

Aim for about 170 to 180 words in this task, the minimum is 150 words. Always check your letter for mistakes after writing. Spelling and punctuation are marked in the Grammar criteria.

Task question

You are applying for a job and need a reference. Write a letter to the boss in your former job. In your letter:


• Give details of the job • Explain why it is important to you • Suggest what information your ex-boss could put in the reference.



Model answer

Dear Mr Evans,

I am writing this letter to request a reference from my time at your company.

The company I am hoping to join is connected to NASA and develops software for the international space station. The role consists of developing software that controls the airflow system in the space station. I will have to use my previous skills with Unix to write programs. Additionally, I am expected to work in a team of 20 people to resolve software issues in the filtration systems in the capsules.

The job which I am applying for is my dream job. As you know, I have always wanted to get a position related to space development and computer systems, so this is very important for my career.

I would like to kindly request that you include information about my previous duties which relate directly to this new role. Furthermore, would it be possible to mention my previous success with software development? I would be very grateful if you could put these in the reference.

I look forward to hearing from you soon.

Yours Sincerely, David Smith

• Give details of the job – I covered this in paragraph one, I mentioned the type of company and what my duties are going to be. I added extra information about working in a team and other duties. In this paragraph, I have used the future tense ‘ expected to’ and ‘will’ because I have not yet started working there.

• Explain why it is important to you – The second paragraph, which is only 2 sentences, covers my reasons for wanting to join the new company.

• Suggest what information your ex-boss could put in the reference – In the third paragraph I have explained this using ‘I would like to kindly request…’ this is a polite formal request. I have also added extra information of what I require. I ended with the phrase  ‘ I would be very grateful if you could…’   again, this is a formal request and it is polite language.

You must begin with a ‘salutation’ something like Dear Mr Smith or Dear Ms Jones etc..

Always end a formal letter with ‘Yours Sincerely’ or if you don’t know the name of the person write ‘Yours Faithfully’. You can also use the phrase ‘Kind Regards ‘ in a formal letter.

Any questions or comments? leave them below

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• Career Planning
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How To Write a Job Application Letter (With Examples)

What is a Job Application Letter?

Tips for writing a job application letter, how to get started.

• Writing Guidelines
• What to Include in Each Section

Simple Formatting Using a Template

Tips for writing an effective letter, sample job application letter, sending an email application, review more letter examples.

Do you need to write a letter to apply for a job? Most of the time, the answer is yes. Even when employers don’t require a job application letter , writing one will help you highlight your skills and achievements and get the hiring manager’s attention. The only time not to send one is when the job listing says not to do so. It can help, and it definitely won't hurt to include an application letter with your resume.

A job application letter, also known as a cover letter , should be sent or uploaded with your resume when applying for jobs. While your resume offers a history of your work experience and an outline of your skills and accomplishments, the job application letter you send to an employer explains why you are qualified for the position and should be selected for an interview.

Writing this letter can seem like a challenging task. However, if you take it one step at a time, you'll soon be an expert at writing application letters to send with your resume.

Melissa Ling / The Balance

Before you begin writing your job application letter, do some groundwork. Consider what information you want to include (keeping in mind that space is limited).

Remember, this letter is making a case for your candidacy for the position. But you can do better than just regurgitating your resume—instead, highlight your most relevant skills, experiences, and abilities.

Analyze the Job Posting

To include the most convincing, relevant details in your letter, you'll need to know what the employer wants.

The biggest clues are within the job advertisement, so spend some time decoding the job ad . Next, match your qualifications with the employer's wants and needs .

Include Your Most Relevant Qualifications

Make a list of your relevant experience and skills. For instance, if the job ad calls for a strong leader, think of examples of when you've successfully led a team. Once you've jotted down some notes, and have a sense of what you want to highlight in your letter, you're ready to get started writing.

Writing Guidelines for Job Application Letters

Writing a job application letter is very different from a quick email to a friend or a thank-you note to a relative. Hiring managers and potential interviewers have certain expectations when it comes to the letter's presentation and appearance, from length (no more than a page) to font size and style to letter spacing :

Length: A letter of application should be no more than one page long. Three to four paragraphs is typical.

Format and Page Margins: A letter of application should be single-spaced with a space between each paragraph. Use about 1" margins and align your text to the left, which is the standard alignment for most documents.

Font: Use a traditional font such as Times New Roman, Arial, or Calibri. The font size should be between 10 and 12 points.

What To Include in Each Section of the Letter

There are also set rules for the sections included in the letter, from salutation to sign-off, and how the letter is organized. Here's a quick lowdown on the main sections included in a job application letter:

Heading: A letter of application should begin with both your and the employer's contact information (name, address, phone number, email) followed by the date. If this is an email rather than an actual letter, include your contact information at the end of the letter, after your signature.

•   Header Examples

Salutation: This is your polite greeting. The most common salutation is "Dear Mr./Ms." followed by the person's last name. Find out more about appropriate cover letter salutations , including what to do if you don't know the person's name, or are unsure of a contact's gender.

Body of the letter: Think of this section as being three distinct parts.

In the first paragraph , you'll want to mention the job you are applying for and where you saw the job listing.

The next paragraph(s) are the most important part of your letter. Remember how you gathered all that information about what employers were seeking, and how you could meet their needs? This is where you'll share those relevant details on your experience and accomplishments.

The third and last part of the body of the letter will be your thank you to the employer; you can also offer follow-up information.

Complimentary Close: Sign off your email with a polite close, such as "Best" or "Sincerely," followed by your name.

• Closing Examples

Signature: When you're sending or uploading a printed letter, end with your signature, handwritten, followed by your typed name. If this is an email, simply include your typed name, followed by your contact information.

• Signature Examples

Overwhelmed by all these formatting and organization requirements? One way to make the process of writing a job application easier is to use a job application letter template to create your own personalized job application letters for applying for a job. Having a template can help save you time if you are sending a lot of application letters.

Be sure that each letter you send is personalized to the company and position; do not send the same letter to different companies.

• Always write one. Unless a job posting specifically says not to send a letter of application or cover letter, you should always send one. Even if the company does not request a letter of application, it never hurts to include one. If they do ask you to send a letter, make sure to follow the directions exactly (for example, they might ask you to send the letter as an email attachment, or type it directly into their online application system).
• Use business letter format. Use a formal business letter format when writing your letter. Include your contact information at the top, the date, and the employer’s contact information. Be sure to provide a salutation at the beginning, and your signature at the end.
• Sell yourself. Throughout the letter, focus on how you would benefit the company. Provide specific examples of times when you demonstrated skills or abilities that would be useful for the job, especially those listed in the job posting or description. If possible, include examples of times when you added value to a company.

Numerical values offer concrete evidence of your skills and accomplishments.

• Use keywords. Reread the job listing, circling any keywords (such as skills or abilities that are emphasized in the listing). Try to include some of those words in your cover letter. This will help the employer see that you are a strong fit for the job.
• Keep it brief. Keep your letter under a page long, with no more than about four paragraphs. An employer is more likely to read a concise letter.
• Proofread and edit. Employers are likely to overlook an application with a lot of errors. Read through your cover letter, and if possible, ask a friend or career counselor to review the letter. Proofread for any grammar or spelling errors.

This is a job application letter sample.  Download the letter template (compatible with Google Docs or Word Online) or read the example below.

Sample Job Application Letter (Text Version)

Elizabeth Johnson 12 Jones Street Portland, Maine 04101 555-555-5555 elizabethjohnson@emailaddress.com

August 11, 2020

Mark Smith Human Resources Manager Veggies to Go 238 Main Street Portland, Maine 04101

Dear Mr. Smith,

I was so excited when my former coworker, Jay Lopez, told me about your opening for an administrative assistant in your Portland offices. A long-time Veggies to Go customer and an experienced admin, I would love to help the company achieve its mission of making healthy produce as available as takeout.

I’ve worked for small companies for my entire career, and I relish the opportunity to wear many hats and work with the team to succeed. In my latest role as an administrative assistant at Beauty Corp, I saved my employer thousands of dollars in temp workers by implementing a self-scheduling system for the customer service reps that cut down on canceled shifts. I also learned web design, time sheet coding, and perfected my Excel skills. 

I’ve attached my resume for your consideration and hope to speak with you soon about your needs for the role.

Best Regards,

Elizabeth Johnson (signature hard copy letter)

Elizabeth Johnson

When you are sending your letter via email include the reason you are writing in the subject line of your message:

Subject Line Example

Subject: Elizabeth Johnson – Administrative Assistant Position

List your contact information in your signature, rather than in the body of the letter:

Email Signature Example

Elizabeth Johnson 555-555-5555 email@emailaddress.com

Review more examples of professionally written cover letters for a variety of circumstances, occupations, and types of jobs.

CareerOneStop. " How Do I Write a Cover Letter ?" Accessed July 14, 2021.

University of Maryland Global Campus. " Frequently Asked Questions ." Accessed July 14, 2021.

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IELTS General Writing Task 1: Letter Writing

In IELTS General Writing Task 1, you are given a task to write a letter requesting information or explaining the situation in the form of a formal, semi-formal or informal letter of at least 150 words.

Here is an example how the task prompt looks like:

WRITING TASK 1 (General)

You should spend about 20 minutes on this task.

There have been several complaints about the reception area where visitors to your company arrive. Your manager has asked you to suggest how the reception area could be improved.

Write a letter to your manager. In your letter

• describe the complaints that have been made
• say why the reception area is important
• suggest how the reception area could be improved

Write at least 150 words.

You do NOT need to write any addresses.

Begin as follows:

How to write a letter for IELTS General Writing Task 1?

You must start by spending some time reading the instructions. You should spend at least 2 minutes planning your letter:

• Read the instructions thoroughly
• Identify appropriate style ( formal, semi-formal or personal )
• Brainstorm, make up your story, write down the main keywords and make sure you cover and clearly address all the points
• Decide how to open the letter
• Organise your letter into paragraphs
• Use connecting words to link your ideas
• Decide how to close the letter

Once you have quickly sketched a story in your head and also made supporting notes, it becomes easier to write exactly in response to the writing prompt and ensure that you fully follow the instructions .

Important notes:

• You must use the appropriate style and type of letter
• Make sure you use all three points to structure your letter
• Focus on one idea per each bullet point
• Write at least 150 words

How is IELTS General Writing Task 1 scored?

IELTS General Writing Task 1 gives you 1 / 3 of your total writing score, whereas Task 2 is worth 2 / 3 of your score. Hence the recommended time for both tasks: for Task 1 it is 20 minutes, for Task 2 it is 40 minutes.

Your writing will be evaluated on the four marking criteria:

• Task achievement
• Coherence and cohesion
• Lexical resource
• Grammatical range and accuracy

Each criterion gives 25% of your total score for the task.

For more detailed information, see the IELTS Writing Task 1 band descriptors .

" I am a qualified IELTS examiner and I have 5+ years of IELTS teaching experience. I will flawlessly correct grammar, punctuation and spelling and provide suggestions on how to improve appropriate word use." — Tom, IELTS teacher and examiner from the UK

IELTS Letter Topics & Sample Letters

Instead of providing hundreds of IELTS letter topics, we have categorised them into 5 different IELTS letters , based on the purpose of writing.

Under each IELTS letter you will find:

• Letter structure with useful vocabulary
• A sample letter on a related topic that has been corrected and evaluated by an IELTS examiner

It is a lot easier to concentrate on different IELTS letters (such as complaint letters, request letters and so on) one by one as the structure, style, openings and closings vary.

Therefore, depending on what topic you are asked to write, use any relevant IELTS letter page respectively and the IELTS General Writing Task 1 letter will become much easier to write.

However, in case you do not know exactly what the differences are between formal, semi-formal and informal letters, we suggest you start reading about different types of letters first.

IELTS LETTERS

Informal Letter

Business Letter

Complaint Letter

Job Application Letter

Request Letter

Ielts general writing task 1: letter sample (corrected).

Begin as follows: Dear ... ,

Dear Mr Brown,

There have been quite a number of complaints from our visitors regarding the reception area recently. After doing some research, I am writing this letter to talk about the complaints and my suggestions on how to improve the area.

Some visitors said that our reception area was too dark as there was not bright enough , so they felt our company is was dull and monotonous mundane . They also said that there were no seats for people when they were waiting for someone from our office and that , as a matter of fact, it is was rude to let our guests stand and wait in our office.

The reception area is very crucial to a company, because it is the first impression that visitors have about a company, it represents the soul s as well as style of a company, and it will certainly affect whether our customers want to do business with us.

I would like to suggest that adding more windows around the reception area for natural light or installing some better lighting on the ceiling will help . Besides Furthermore , it will would be beneficial to put some sofas there so that visitors can sit down when while they are waiting. I look forward to receiving your comments on my suggestions.

Thank you very much.

Yours sincerely,

Edmond Stafford

(213 words)

Band Score Estimate (prior to corrections)

Brief comments:

• "Monotonous" means repetitive and boring. "Mundane" has a similar meaning with less emphasis on the repetition. However, “uninspiring” could be a better option.
• I would like to suggest that ... - "That" is not needed here and nor is "will help" as, by their nature, suggestions offer help in solving problems.
• "Besides" can mean "in any case" or "with the exception of" and neither of these fit the context. The idea needed here is "in addition" and "furthermore" does this.

See more useful IELTS letter writing resources:

• IELTS Types of Letters
• IELTS Informal Letter
• IELTS Business Letter
• IELTS Complaint Letter
• IELTS Request Letter
• IELTS Job Application Letter

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IELTS General Training Task 1- Structure of Writing Job Application Letter

General training IELTS exam is an exam which is conducted for the students who want to immigrate permanently to abroad in order to work or to be employed there. General Training IELTS Exam format is is all the same with some major changes in writing and reading exams. The General Training test includes two writing tasks.

In this particular article, GT's writing test task 1 will be discussed within which tips to write a letter of job application under GT writing task 1 (letter writing) will be shared.

IELTS General Training Task 1- Structure of Writing Formal Apology Letter

IELTS General Training Task 1- Structure of Writing Formal Complaint Letter

Job Application

A letter of job application is focused on an everyday issue that is writing a letter to the prospective employers for applying for a job in their organisation. Writing a job application letter is a formal letter and requires highly formal language to be written in it.

Following are some points to be remembered before writing a job application letter

● Write the clear purpose of the letter in the introductory paragraph only.

Position – where and when it was advertised?

Skills, diplomas, experience, personality

Why are you interested? Motivation, interview, references

Formal ending with full name and signature.

● Notice how each of the three longer body paragraphs begin with a sentence that directly relates back to the bullets in the task.

● Job application letters should be written in a formal language only and the tone should be very polite and respectful.

● Address all the bullet points given in the question relevantly.

● Write in the format only that is of a formal letter which will be discussed further in the article.

● Take care of the word limit and write qualitatively only.

● Do not use short forms and contractions such as don't, won't, can't etcetera. (Refer to the previous blog for writing more formal language)

Structure Of Writing A Job Application Letter

1. greetings.

It is the first step in writing any letter to greet the receiver of the letter. In this case, you are writing to the hiring manager of another company, not your boss or anyone you know and make sure you do this.

The way to greet in a formal letter is to write:-

● Dear Sir/Madam

Remember to write 'D' , 'S' , 'M' as in uppercase format.

In case, if you are writing to your own company's owner, then it would be better to write-

● Dear Mr. Smith ('M' and 'S' capital)

It's better to address the recipient with the last name as you are not friends with the recipient.

Also Read-  How to greet examiner in IELTS Speaking test?

2. Introductory paragraph

After greetings, it's time to write an introductory paragraph. It is a type of a formal letter, so it is required to introduce yourself first and write the clear purpose of the letter.

Make sure you read the task carefully to understand the situation and purpose of the letter and remember to write an opening sentence that clearly explains why you are writing the job application.

Take your time to come up with a good story, so you can better interpret the task and create details that clearly and logically support your points. Take notes to answer the questions in the task

Mark out the key points or take notes as it will help you to build a logical background and makes it easier to write a letter.

● I am writing to express an interest in one of the advertised positions in your company…..

● I am writing to apply for a position….

● I am writing in response to the international job opening…

How To Write Effective Introduction & Conclusion In IELTS?

fluent in English

3. Body Paragraph 1

It is the paragraph where you should write about the skills which you possess related to that job position. Also, convince them and answer them why they should hire you. Ask yourself the following questions to help craft your response:

What kind of position are you currently at and would you be a good candidate to move?

What special skills or experience do you have that would make you good for the job?

Why would I like to switch my current job?

● I would like to work as an…….

If you are applying for an international position.

(You also speak the mother tongue of that country or perhaps you are fluent in English which is the business language there)

● I would be able to serve my best at…..

● I would appreciate it if you could spare some of your precious time….

I had a one-year internship/apprenticeship with ... and the following 3 years ...

For the past two years I have worked as ... / I was responsible for …

4. Body paragraph 2

Once you have convinced and completed talking about the position and your enthusiasm towards that post, Body paragraph 2 should include your academic and curriculum vitae. It should mention the following points.

● I have completed my graduation from….

● I have worked for…

● I have worked as an….

● I am currently working with….

● I am serving at….. position in ….. company……

(Maybe you work as a product manager with a company and you are very familiar with the product that is launching in this other part of the world).

● My extra curricular skills include….

● I am a recent graduate of the ... University and I have a significant background in ...

● I graduated from the University of Western Australia in 2019 with a degree in ...

● At present, I am employed as a ... by the company …

5. Conclusion

Last paragraph is the conclusion paragraph where you should mention what you expect to happen next.

● I look forward to hearing from you…..

● I shall be grateful if you could shortlist me…..

● Kindly see the attached….

● Kindly have a look at my CV…..

6. Ending of the Letter

Sign your letter off formally

● Yours faithfully.

● Your full name.

Sample Letter

During a recent plane journey, you sat next to a businessman who owns a chain of restaurants. You talked to him and he suggested that you should contact him about a possible job in one of his restaurants.

Write a letter to this businessman. In your letter

remind him when and where you met

tell him what kind of job you are interested in

say why you think you would be suitable for the job

Begin as follows: Dear ... ,

Dear Mr Smith,

My name is Mark Jones and we met on a flight from India to Hong Kong with Indi Airlines on the 1st of July arriving in Hong Kong at 3pm. We sat next to each other, talked during the flight and exchanged our business cards. I hope you will remember who I am. As you suggested, I have contacted you regarding a job in one of your restaurants. Today, I am writing to express my interest in a position in the chain of your restaurants.

You mentioned your chain of restaurants and that you would like to expand it and use more information technology to manage them easily. As I told you during the flight, I am an IT expert, so I am interested in an IT system development project to help you in this area, especially, the point of sales.

I am a suitable person for you because I have 10 years' experience in system development, specializing in point of sales systems for supermarkets and convenience stores. I believe my skills and experience can help you to set up a strong sales system in this industry. We can discuss this further face-to-face, and I am available anytime next week, you can call me through my contact information to set a date. I look forward to hearing from you.

Thank you very much.

Yours sincerely,

I hope the letter of writing a job application is clear to you. Keep practicing for it and more examples like this. Keep in touch for more blogs and informative articles.

Best of luck!

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IELTS Writing Task 1: How to write a job application letter

Learning how to successfully write a job application is an important skill to have. In General Training, Writing Task 1, you might be asked to write a job application. So, today we will take a closer look at what you need to include in your response to a potential employer.

On this page

Find the situation and purpose of the letter, determine if you need to write a formal or informal letter., answer all the bullet points, use paragraphs.

The General Training test includes two writing tasks. One is a 250-word essay and the other is a 150-word letter.  

In the letter-writing task you will need to write a letter to someone for a specific purpose, and in your letter address a common, everyday issues or tasks, such as writing a job application letter. 

Today we will look at some key items you need to address to successfully write a job application letter for Writing Task 1. You can also apply most of what you will learn here to any IELTS letter writing task.  

When writing your job application letter, remember to: 

Present a clear purpose – why you are writing the letter 

Use the correct tone 

Address all three bullet points completely and relevantly 

Write in letter format 

Let’s look at the following sample task. And before you read the tips that follow, think about how you would approach this task so you can compare and adapt your approach after you have finished reading this article. Ask yourself specific questions before you write. 

You have learned about an international job that is available within the company you currently work for and you want to apply. 

Write a letter to the hiring manager. In your letter 

Say why you are applying for this international position 

Describe the job you are currently doing for the company 

Tell him/her why you think you will be good at the job 

Begin your letter as follows: Dear Sir or Madam

Make sure you read the task carefully to understand the situation and purpose of the letter. Pausing for a moment to analyse the task, highlight key points or take notes will help you build a logical background story and make it easier to write the letter.  

If we look at the question above, it appears that:  

You already work for this company 

You now want to work for them in an international location.  

Ask yourself the following questions to help craft your response: 

Why would someone want to move to another country to work?  

What kind of work could you be doing now that would make you a good candidate to move?  

What special skills or experience could you have that would make you good for the job? 

If we put the above tips into action, we might imagine a scenario where your job application letter would address the following points: 

Maybe you work as a product manager with a company and you are very familiar with the product that is launching in this other part of the world.  

You would also like to travel abroad with your family for the experience and you have all the skills and success stories that would make you the best person to launch the product somewhere else.  

You also speak the mother tongue of that country or perhaps you are fluent in English which is the business language there.  

And remember to write an opening sentence that clearly explains why you are writing the job application. For example: 

I am writing to express an interest in... 

I am writing to apply for... 

I am writing in response to the international job opening... 

You will be told in the instructions who you are writing to. If you are told to begin a letter with “Dear Sir or Madam” this is a signal to be formal, using a formal tone. 

In this case, you are writing to the hiring manager, not your boss or anyone you know and you are specifically instructed to begin your letter with ‘Dear Sir or Madam’. So, make sure you do this.  

If you are not given instructions to begin your letter with “Dear Sir or Madam”, then make sure you begin your formal letter with ‘Dear Mr./ Miss/ Mrs. / Ms. Smith’ because you are not friends with the recipient.   

In addition, the purpose of the letter is a serious one because you are applying for a job, so use a more serious tone to write your letter. To keep to the formal tone: 

Begin your letter with a formal address (e.g. Dear Sir or Madam) 

Keep to the point or purpose of the letter and don’t use contractions (e.g. can’t, don’t, won’t) 

Sign your letter off formally (e.g. Yours faithfully, followed by your full name)

You will notice that this task specifically asks you to do three things in three bullets:  

Say  why  you are applying for this  international position 

Describe the job  you are  currently doing  for the company  that would make you a good choice  

Tell him/her  why you think you will be good at the job in another country  

The highlighted words can help you see how the situation informs this task’s requirements.  

Remember that the ultimate purpose of this letter is to get the job. Therefore, you should keep that in mind when choosing details to include in each bullet and come up with ideas to support that objective. 

Take your time to come up with a good story, so you can better interpret the task and create details that clearly and logically support your points. Take notes to answer the questions in the task. For example: 

When you write your answers, be sure to give examples that support your ideas. 

If you are not sure on how many paragraphs to include in your response to the job opening, the simple answer is 5:  

A short one to begin.  

Three longer ones in the middle 

Another short one to end.  

And remember, you must start and finish the letter using the correct letter-writing conventions (Dear.../Yours...). 

For example: 

Dear Sir or Madam: 

Paragraph One begins:  

My name is Mark Jones and I am writing to express my interest in the position of product manager for the launch of moon boots in Italy . . .  

Paragraph Two begins:  

The reason why I am seeking this international position is . . .  

Paragraph Three begins:  

My current position as product manager of moon boots in Australia has given me many valid skills and experiences for this job . . . 

Paragraph Four begins:  

I believe that I am an excellent candidate for two good reasons . . . 

Paragraph Five begins:  

Should you require further information, do not hesitate to contact me. Please find my CV attached. 

Yours faithfully, 

Mark Jones 

Notice how each of the three longer body paragraphs begin with a sentence that directly relates back to the bullets in the task. This is a great way to remind yourself what details to include in that paragraph. It will also make your letter easier to follow.  

You do not have to limit yourself to one paragraph for each bullet point. If you have a lot to say about each bullet point in the task, you can break it out into more paragraphs. 

You can divide supporting details into separate paragraphs, so long as you clearly indicate (using connecting words and/or indenting the next paragraph) when you have moved to the next detail or next main bullet point. 

Practising writing letters can be fun if you take the time to create a logical back story. A good imagination makes it easier, but if you put these tips into practice in your response, you might get more than just the IELTS score you need. It can help you apply for your dream job abroad.

IELTS Writing Task 2: How to write a good introduction

Ielts academic writing task 1: how to get a band 7 or higher in task achievement, ielts academic writing free practice questions.

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