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How to Write a Motor Vehicle Accident Report
Last Updated: October 25, 2022 References Approved
Describing the incident, diagramming the scene, sample accident report.
- Expert Q&A
This article was co-authored by Lahaina Araneta, JD and by wikiHow staff writer, Jennifer Mueller, JD . Lahaina Araneta, Esq. is an Immigration Attorney for Orange County, California with over 6 years of experience. She received her JD from Loyola Law School in 2012. In law school, she participated in the immigrant justice practicum and served as a volunteer with several nonprofit agencies. There are 7 references cited in this article, which can be found at the bottom of the page. wikiHow marks an article as reader-approved once it receives enough positive feedback. In this case, several readers have written to tell us that this article was helpful to them, earning it our reader-approved status. This article has been viewed 484,971 times.
Typically when you're in an accident on the road, the police will complete a police report describing the accident. However, in some cases you may need to submit your own report, either to your insurance company or your state's DMV. If you need to write a motor vehicle report, take time to gather accurate information so you can describe the incident with as much detail as possible.  X Research source
Things You Should Know
- Copy down the driver's license, vehicle, and insurance information from the other driver. Get contact information for any witnesses, as well.
- Explain what happened and who was involved, including the location and nature of the accident as well as any injuries or property damage.
- Take photos and/or create a diagram of the scene that shows what happened.
- Check to make sure that there are no injuries. If someone is hurt, call for help first before trying to get their information.
- Get the other driver's license. Write down their name, home address, birth date, and gender. You'll also want the name of the state that issued their license, their license number, and the date it expires. Give them this information for yourself as well.
- If the other driver does not have insurance or identification, call the police. Tell the police that you cannot get the required legal documents of the other driver. They will come out and handle the situation.
- Write down specifics about where there is damage. For example, you might say "Sedan has broken bumper and dent in the rear quarter panel."
- Take down the license tag number for all the vehicles, along with the name of the state. You also might want to make note of the vehicle's VINs (vehicle identification numbers) for insurance purposes.
- If you get their phone number, make a note of when is the best time to reach them at that number.
- Take your photos as soon as possible after the accident occurs, so the light and weather conditions are similar. Photograph the scene from multiple angles if it is possible for you to do this safely.
- You also might want to take pictures of all the people involved in the accident. These can be helpful later if someone claims an injury later when they seemed fine at the scene.
- If you were injured, take pictures of your injuries as soon as possible – ideally, before they are treated by a medical professional.
- It's best to get a statement from a witness at the scene, and then get their phone number in case you need to follow up with them later. Many witnesses won't come forward after the accident. If possible, take a video or audio recording on your phone of their statement.
- Write down exactly where they were when the accident occurred. If possible, take pictures of the scene from where they were standing, so you have an image of their vantage point. If there are any signs, posts, trees, or other objects obscuring their line of sight, make a note of those as well.
- You'll also need the same information for any other drivers who were involved in the accident. If there were passengers or pedestrians also involved in the accident, provide their names, ages, and genders.
- Get numbers of first-responder vehicles and the names and badge numbers of first responders, if possible.
- Your city or state may have a specific form for you to fill out that includes spaces for specific details, such as the weather, light, and road conditions.
- If you don't remember the conditions and weren't able to take any photos, leave these details blank – don't just guess or look up an old weather report. You need to be able to vouch for every detail included in your report.
- Provide any photos or videos you have showing the conditions at the time of the accident to support your case.
- For example, if the accident occurred on the interstate, you would need to note the name and direction of the interstate as well as the mile markers or any exits before and after the accident. Include the estimated distance from the nearest marker.
- On city streets, you also might want to include any landmarks. Describe the street, including whether there is a sidewalk or bike lane.
- If any other property was involved, describe it as well as where it is relative to the street.
- For example, suppose the other driver rolled through an intersection and hit the side of your car while you had the right of way. You can say that you had the right of way – that's a fact. However, a statement such as "the other driver wasn't paying attention" would be an opinion.
- If there are gaps in your memory or specific details you don't remember, state in your report that you don't remember. That way you can fill in the detail later if your memory returns.
- If there were pedestrians involved, describe what they were doing. For example, the pedestrian may have been crossing the street in the sidewalk, or may have run out in traffic to retrieve something.
- You also might want to describe where they were located relative to the scene of the accident and what they saw. For example, the person may have been standing on the corner waiting to cross the street when the accident happened, or they may have come over afterward.
- If you managed to get a video or recording of the witness, include it in your report. If the witness doesn't come forward, this recording can act as evidence instead.
- If you or anyone else called 911, give an approximate time that call took place and describe who showed up at the scene.
- If paramedics arrived, discuss whether anyone was treated at the scene or transported to a hospital for further treatment.
- Provide a rough estimate of property damage or damage to vehicles involved in the crash. You should state specifically if you believe a vehicle to be totaled.
- If there were any fatalities as a result of the accident, list them separately. Include the name, age, and gender of anyone injured, and classify the severity of their injuries as best you can. Describe where on the body the injury was located and the person's role in the accident. If they were immediately transported to a hospital, provide the name of the hospital where they were taken.
- Just stick to the specific road or other area where the accident took place. There's no need to include adjoining blocks or side streets if they weren't directly involved in the accident.
- Make sure you have the correct number of lanes and that any traffic lights or signs are marked correctly.
- For example, suppose the accident occurred at an intersection. You were heading north, while the other car was headed west. Draw an arrow for the cars to indicate the direction in which they're traveling, and write out each of the directions along the four sides of your drawing.
- If there were other cars nearby that weren't involved in the accident, you can still draw boxes for them if you want, but don't worry about getting too detailed. Other cars are only really important to the extent that they affected the ability of you or the other driver to avoid the accident.
- If the speed the cars were traveling is in dispute, make a note of this on your report, but keep your reported facts objective. If you thought the driver of the other car was going faster than they claimed they were going, simply say it appeared they were going one speed, but they claim they were going another speed.
- If they were in another vehicle but were not involved in the accident, draw a box to represent their vehicle and put their "X" inside. Note if they were a passenger or driver of the vehicle, and where they were seated.
- If a witness's view was partially obstructed, include whatever obstructed their view in your diagram.
- After you sign and date your accident report, make a copy of it for your records before you submit it to the relevant authorities.
- Generally you want to submit your accident report as soon as possible after the accident occurred. Check with the company or department where you need to send your report and find out if there's a deadline you must meet.
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- ↑ http://www.dmv.org/insurance/when-to-report-an-auto-accident-to-the-dmv.php
- ↑ https://www.dmv.ca.gov/web/eng_pdf/sr1.pdf
- ↑ http://injury.findlaw.com/car-accidents/after-a-car-accident-first-steps.html
- ↑ http://www.oregon.gov/ODOT/Forms/DMV/32fill.pdf
- ↑ https://dmv.ny.gov/forms/mv104.pdf
- ↑ http://thelawdictionary.org/article/how-to-write-an-accident-report/
- ↑ https://dmv.ny.gov/forms/mv104.pdf/
About This Article
To write a motor vehicle accident report, start by getting the other driver’s name and insurance information. You should also write down information about their vehicle, including the year, make, model, color, and license plate number, as well as a description of the damage. For example, you might say "Sedan has broken bumper and dent in the rear quarter panel." If you have a camera or smart phone, take pictures of the vehicle damage, the surrounding area, and any injuries so you can describe the incident in your report in as much detail as possible. For more tips from our legal co-author, like how to make a diagram of the accident, keep reading! Did this summary help you? Yes No
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- How to Write a Good Accident or Incident Report
Jack Benton from EHS Safety News America shares with us the key elements in writing a good and informative accident or incident report.
An incident report needs to include all the essential information about the accident or near-miss. The report-writing process begins with fact finding and ends with recommendations for preventing future accidents.
You may use a special incident reporting form, and it might be quite extensive. But writing any incident report involves four basic steps, and those are the focus of today’s post.
1. Find the Facts
To prepare for writing an accident report, you have to gather and record all the facts. For example:
- Date, time, and specific location of incident
- Names, job titles, and department of employees involved and immediate supervisor(s)
- Names and accounts of witnesses
- Events leading up to incident
- Exactly what employee was doing at the moment of the accident
- Environmental conditions (e.g. slippery floor, inadequate lighting, noise, etc.)
- Circumstances (including tasks, equipment, tools, materials, PPE , etc.)
- Specific injuries (including part(s) of body injured and nature and extent of injuries)
- Type of treatment for injuries
- Damage to equipment, materials, etc.
2. Determine the Sequence
Based on the facts, you should be able to determine the sequence of events . In your report, describe this sequence in detail, including:
- Events leading up to the incident. Was the employee walking, running, bending over, squatting, climbing, lifting operating machinery, pushing a broom, turning a valve, using a tool, handling hazardous materials , etc.?
- Events involved in the incident. Was the employee struck by an object or caught in/on/between objects? Did the worker fall on the same level or from a height? Did the employee inhale hazardous vapors or get splashed with a hazardous chemical?
- Events immediately following the incident. What did the employee do: Grab a knee? Start limping? Hold his/her arm? Complain about back pain? Put a hand over a bleeding wound? Also, describe how other co-workers responded. Did they call for help, administer first aid, shut down equipment, move the victim, etc.?
The incident should be described on the report in sufficient detail that any reader can clearly picture what happened. You might consider creating a diagram to show, in a simple and visually effective manner, the sequence of events related to the incident and include this in your incident report. You might also wish to include photos of the accident scene, which may help readers follow the sequence of events.
Your report should include an in-depth analysis of the causes of the accident. Causes include:
- Primary cause (e.g., a spill on the floor that caused a slip and fall )
- Secondary causes (e.g., employee not wearing appropriate work shoes or carrying a stack of material that blocked vision)
- Other contributing factors (e.g., burned out light bulb in the area).
Recommendations for corrective action might include immediate corrective action as well as long-term corrective actions such as:
- Employee training on safe work practices
- Preventive maintenance activities that keep equipment in good operating condition
- Evaluation of job procedures with a recommendation for changes
- Conducting a job hazard analysis to evaluate the task for any other hazards and then train employees on these hazards
- Engineering changes that make the task safer or administrative changes that might include changing the way the task is performed
This article was written by Jack Benton and retrieved from EHS Safety News America
Need help with your safety training? The following training blogs and titles are available to help with work place safety incidents:
How to Write an Incident Report in 5 Easy Steps
OSHA Recordkeeping for Employees
OSHA Recordkeeping for Managers and Supervisors
Get safety training mentioned in this article below:
Personal Protective Equipment (PPE)
Slips, Trips, and Falls
Safety Housekeeping and Accident Prevention
*All of the titles listed come in Online Interactive training formats, Video on Demand, USB, DVD, Downloadable files, and SCORM 1.2 course files*
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- Report writing on Road Accident
Report writing elaborates on a topic by using the evaluated facts, graphs, and charts to support its findings and arguments. In report writing, an event or incident is written precisely in a well-formatted way. The aim of report writing is to discuss outcomes, to figure out problems, and find their solution. In this article, I will tell you how to write a report on road accidents with examples.
Examples of Report writing on Road Accidents
Example 1: [ report writing on road accidents].
On 10 October 2021 early morning around eight O’clock, I met a severe accident that filled my eyes with tears. I was crossing the road when I saw two vehicles including a minibus and a van that was carrying some children and moving towards the school road. Both rammed into each other dangerously. The cause of that collision was the high speed of both the vehicles. As a result of the crash, three students from 4th, 5th, and 8th grade were killed on the spot.
The head of one student was hit by the van. The second student fell out on the road and had a critical injury. While third was pressed under a seat. The remaining students got seriously injured. All the students were taken to the nearest hospital. The students were shocked and unable to speak. They can’t even tell anything about them.
The driver of the school van was critically injured with three broken ribs and one leg. The hospital authority said that most of the injured students were in ventilation and 4 were somehow in stable condition after first aid. Most students had head injuries so, they got unconscious.
While turning the road towards school, the van crashed the minibus that was on the opposite side. The driver of the minibus had no serious injuries so, he succeeded to run away instantly. While van driver condition was critical and taken to hospital along with other students. Meanwhile, the police came and started the investigation of the accident. The police inspected the place of the accident and took both vehicles into their custody. They also started searching for the minibus driver.
Example 2: [ Report writing on Road Accidents]
Yesterday, I met an accident when I was coming back home from my job. A truck with excessive speed bumped with a car on the highway. The car was crashed fatally and the owner along with his wife was dead on the spot. There were also two children in the car who were injured critically. They were taken to hospital but one of the children died on the way.
The other child was put in ICU. After one hour of reaching the hospital, he also failed his bet of life and the entire family was no more.
The police are looking for the truck driver who fled at the spot. The police are suspecting him whether he was intoxicated because they found three bottles of alcohol in the truck. Police seized the truck as well as the car for investigation. They are also searching for the truck owner as well. May the deceased rest in peace.
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Report Writing on Road Accident (2023) | 5 Examples With PDF
Report Writing on Road Accident PDF: In this article, you are going to learn newspaper report writing on road accident in English (100, 150, and 200 words). Here, we’ve included 5 report writing samples for students. These newspaper reports will be helpful for students of class 5 to class 12. We’ve also added a Free PDF at the end of this article. So, let’s get started.
1. Write A Newspaper Report On A Road Accident Within 100 Words
A Terrible Road Accident By Riya Sengupta
Krishnanagar, 2nd April: A fatal accident took place due to a collision between a tourist bus and a loaded truck at 9.30 p.m. last night on the National Highway near Krishnanagar. There were 35 passengers on the bus. Out of which 20 were men and 15 were women.
15 people died on the spot. 12 people were seriously injured. The driver of the truck tried to escape but he was caught by the local people and handed over to the police.
The injured persons were taken to the hospital immediately. Police managed to rescue the bodies from the mangled bus. The bodies were sent to the Krishnanagar Government Hospital for postmortem.
2. Report Writing on Road Accident in 150 Words
A Horrible Road Accident By Rahul Tripathi
Andheri, August 21: Two persons died and two more were injured when a speeding lorry had a head on collision with a car yesterday at around 5 p.m. near Andheri.
It was office time and the crossing of Andheri was crowded as usual. Mr. Sharma, an eyewitness of the accident, reported that while overtaking a bus, the speeding lorry hit a private car which was coming from the opposite direction. The driver and the man sitting next to him died on the spot.
Two persons sitting at the back seat got severely injured. The locals rushed to the spot and took the injured to the nearby hospital. The accident brought the traffic to a standstill. An investigation has been demanded as how a lorry was allowed to ply at that hour of the day. The administration has promised to look into the matter.
3. Road Accident Report Writing in 150 Words
A Fatal Road Accident By Anik Mukherjee
Kolkata, April 29: Twelve persons including a woman died on the spot and thirty others were injured when a bus overturned in a field at Mohanpur some 12 km from Bolpur this morning. The ill-fated bus ‘Gati’ was heading towards Asansol from Katwa carrying about 85 passengers when suddenly it lost control.
The condition of 10 injured passengers is reported to be serious. People from neighbouring villages rushed to the spot and extended their hands in the rescue operation. Soon a large crowd gathered and tens1on rose high.
However, police arrived and took control of the situation. The injured passengers were admitted to Bolpur Sub-divisional Hospital at Sian.
Also Read: Report Writing on Blood Donation Camp
4. Report Writing on Road Accident in 200 Words
A Serious Road Accident By Anand Mishra
New Delhi, October 29: Four persons were injured in a road accident at 10 o’clock yesternight. The accident occurred near Subhash Nagar. A loaded lorry, with eight members, was rushing, at a high speed, from south to north.
Somehow the driver lost the control over the brake. The lorry turned on the wrong side and dashed against the road fencing and smashed it. The lorry even struck against two standing motor cars. The cars were damaged. Four persons were injured, two of the lorry workers and the drivers of the standing cars.
The local people rescued the injured persons and sent them to the hospital. The condition of the two was serious. Agitated people blocked the road to express their resentment. The police arrived soon and restored the normal traffic.
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5. Write a report on road accident you have witnessed in about 100-125 words.
A Horrible Bus Accident By Deep Rajan
Dehradun, 25th April: At least 12 persons were killed and 20 people injured seriously when a private bus skidded off the road and fell into a deep gorge in Chakrata in Dehradun district on Sunday. The accident took place at 11.30 a.m in the morning.
The bus was on its way to Vikas Nagar when the driver lost control of the bus on Baila Pingua Road. This is the third severe road accident in this area. The government has announced relief to the survivors and reparations to the families of the deceased.
According to the survivors, the bus driver was speaking on his cell phone while driving and even refused to heed repeated pleas by passengers not to do so. The police are still investigating the matter. The ambulances were called immediately and injured persons were taken to the hospital for treatment.
Read More: 1. Report Writing on Independence Day Celebration 2. Report Writing on Teachers Day Celebration
Report writing on blood donation camp [5 examples] – 2023, report writing on independence day celebration [5 examples], report writing on teachers day celebration 2023 [3 examples], 2 thoughts on “report writing on road accident (2023) | 5 examples with pdf”.
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